When it comes to organizing a charity event it is important that certain things are done properly to ensure that the vent runs smoothly, that everyone has a good time, and most importantly that you raise money for your chosen cause. If you are worried about your charity event’s organization I would highly recommend that you compartmentalize everything you need to avoid the dreaded situation of forgetting something important that could negatively impact the event.
Choosing a Venue
One of the most important aspects of any event would be the venue, you need to make sure that you choose a venue that has plenty of space to host and entertain a large group of people. If you are having trouble finding the right venue for your charity event then it may be a good idea to advertise. Many venues also offer their space in return for the guest’s purchase of drinks during the event, this is a great way to save some money that would otherwise be spent on hiring out entertainment space meaning that you could have additional funding to help make the event better.
Advertising Your Event
Advertising is key no matter what kind of event you are hosting, if people do not know about your plans then you may find yourself without the maximum number of guests. Advertising doesn’t have to be complicated and you can spread the word pretty easily simply by putting together some flyers or creating a social media advertisement. As this is a charity event it makes sense to take advantage of the free advertising platform which social media provides and again will save you money that can be spent elsewhere. Within your advertising content, you should make it clear which cause you are supporting with your event, as this is one of the main selling points behind your event and will definitely encourage more people to buy a ticket.
With a charity event entertainment is key to making sure that your guests have a good time, you may find that some entertainment acts are willing to attend your event for publicity and to help your chosen charity which would be great as it will save you money. The entertainment doesn’t have to be extravagant but it is crucial if you want to keep your guests happy and entertained and more likely to stay for a longer time. Entertainment also provides a great opportunity to raise extra money as you could implement some games into the event.
If you want to use your entertainment to raise extra money for your cause I would recommend simple games such as a raffle, tombola, or a simple game of bingo. Any game where people can buy tickets to win something is a great idea as it not only raises extra cash but it also provides a few hours of fun.
Food and Drink
One of the most important things to your guests attending your event would have to be the food and drink, it would be a good idea to offer a complimentary drink to show that you are making the effort to have a good time. In terms of your drinks, you can get away with charging as long as the selection and quality of your beverages are up to par, simple things like providing ice can create a good impression on yourself so making sure you have access to an ice machine is ideal if you need to make a lot of ice so that everyone can have a nice cold beverage. It is the little touches like these that are going to win your guests over and ensure that everyone has a great time.